Student Affairs and Registration Division

The Student Affairs Division is administratively linked to the Assistant Dean for Academic Affairs and plays a pivotal role in managing all student-related matters from admission through post-graduation, for both morning and evening study programs.

1. Registration and Admissions Unit
   • Receives centralized admission lists for academic, vocational, and top 10% institute students.
   • Forms registration committees and processes orders for:
     • Admission, admission cancellation, transfers, academic dismissal, failure, re-enrollment, withdrawals, and inter-department transfers.
   • Prepares and verifies student academic records with scientific departments.
   • Organizes files for continuing and dismissed students.
   • Manages incoming/outgoing registration mail.
   • Issues official student certificates for government entities.
   • Prepares clearance forms for students.
   • Receives summer and curricular training orders.
   • Collects student results from academic departments.
2. Document Authentication Unit
   • Issues document authenticity certificates.
   • Provides enrollment continuation confirmations.
3. Certificates and Diplomas Unit
   • Issues graduation documents (without grades).
   • Issues graded graduation documents (Arabic + English, for internal/external use).
4. Electronic Archiving Unit
   • Archives student admission and registration records.
   • Digitally archives incoming/outgoing official correspondence.
   • Maintains electronic records of certificates and authenticated documents.

• Supervision & Coordination: Oversees all linked units to ensure workflow efficiency.
• Student Support: Addresses student inquiries and administrative issues.
• Documentation: Prints and manages student forms (ID forms, nomination forms, pledge forms) and supervizes the ID registry.
• Admission Process: Monitors daily registration of new students under the Bologna Process.
• Data Management: Organizes post-registration files and maintains daily enrollment statistics by specialization.
• Transfers & Dismissals: Executes student transfer orders (in/out of college) and reviews cases.
• Academic Orders: Issues orders for:
  • Admission cancellation (for unregistered students after the legal deadline).
  • Academic dismissal, enrollment termination, or postponement (based on College Council approvals).
  • Withdrawals and enrollment termination (upon student request).
• ID Management: Tracks destruction of expired/graduated student IDs.
• Department Collaboration: Coordinates with academic departments on student matters.
• Certification: Provides study continuation letters and verifies graduation documents/diplomas.